Fact can be directly connected to the accounting product. To ensure this connection functions correctly, it is essential to properly configure the required accounting elements.
Journal types
The nature of journals must strictly correspond to their content to guarantee consistent and accurate accounting entries:
The journal designated to receive sales entries must have the nature "SALES".
Only journals with the "SALES" nature will be available for configuration in the folder (e.g., VE, VE1, and VE2).
VAT Accounts
To align the accounting system with the specifics of Fact, it is recommended to create a separate VAT account for each VAT rate applied in the folder.
Rule to follow: 1 VAT account = 1 VAT rate.
Special Case: VAT on Deposits
If deposits are enabled in the folder, it is necessary to configure specific accounts for VAT on deposits:
VAT account for collected deposits.
VAT account for deposit payments.
Auxiliary accounts and account roots
To enable the creation and use of auxiliary accounts in Fact, the following steps are required:
Configure the account roots associated with their collectives and their client nature.
Create auxiliary accounts
If clients already exist, it is possible to create individual auxiliary accounts.
For new clients created in Fact, this step is optional. With proper configuration, the client accounting accounts will be automatically created in the accounting software.
Tip: Automating the creation of client accounts saves significant time.
Sales Accounts
The accounting folder must include sales accounts to ensure accurate invoicing. For standard invoicing, class 7 accounts are required (examples: 701, 706, 707, etc.).
Other Accepted Account Roots
Fact also supports other account roots:
467: Other third parties.
165: Retention guarantees.
447: Other taxes (e.g., tourist taxes).
Le dossier comptable doit obligatoirement inclure des comptes de ventes pour assurer une facturation correcte. Dans le cadre d’une facturation classique, les comptes de la classe 7 sont requis (exemples : 701, 706, 707, etc.).
Refer to the article: Configure general accounting settings
Key Points summary
Element | Required Configuration |
Journal Nature | Journals with the SALES nature. |
VAT Accounts | 1 account per VAT rate applied. |
VAT on Deposits | Specific accounts for activated deposits. |
Auxiliary Accounts | Configured account roots and auto-creation. |
Sales Accounts | Class 7 + accepted roots (467, 165, 447). |